Under general supervision, the Canada Payroll Manager is responsible for overseeing and executing all aspects of payroll operations for Canadian employees. This includes processing payroll, managing records, ensuring compliance with federal and provincial regulations, and supporting audits and special projects. The role also involves supervising and mentoring a payroll team, ensuring accurate and timely payroll execution, and fostering collaboration across departments such as Human Resources and Finance. The Payroll Manager plays a key role in maintaining the integrity of payroll processes, supporting continuous improvement, and responding to employee inquiries regarding payroll matters.

Essential Functions

• Establish and maintain payroll information by collecting, calculating, and entering employee records; Processes withholdings, deductions, wage garnishments, benefits or other special payroll actions and changes affecting net wages
• Administer and manage the electronic timekeeping systems, including setup and compliance with labor laws. 
• Ensure record integrity during data transfers to/from payroll services
• Demonstrates a full understanding of applicable wage policies, procedures and work methods associated with assigned duties; maintains current knowledge of City, Province, and Federal legislation affecting payroll
• Collaborate with Human Resources, Finance and other departments to ensure proper flow and maintenance of employee data (e.g., overtime, timesheets, leave balances, and retirement contributions)
• Train, mentor and coach payroll staff to ensure compliance with payroll protocols, company policies and standards, while fostering a collaborative and supportive environment across the payroll teams
• Resolves payroll discrepancies by collecting and analyzing information
• Maintains employee confidentiality and protects payroll operations by keeping information confidential

• Manage various year-end and month-end reporting and any future implementations of benefits, systems, and payroll-related projects
• Send onboarding packages to new employees including payroll account set up and benefit enrollment forms
• Administer and update employee benefits programs for new employee enrollments, cessations and changes to coverage
• Prepare termination pay and Records of Employment (ROE) for the Canada Revenue Agency
• Prepare and remit weekly, bi-weekly and monthly remittance forms (ex: health benefits, union dues, source deductions.
• Reconcile monthly extended health benefit invoices.
• Prepare and file WCB reports, quarterly BC Employer Health Tax reports, Statistics Canada surveys for payroll and annual T-4s.
• Identify and recommend opportunities for process improvement

Other Functions

• Performs other related duties, as required, for the purpose of ensuring the efficient and effective functioning of the work unit.

Job Requirements - Minimum Qualifications 

• Five (5) plus years of full-cycle Canadian payroll experience required. 
• PCP (Payroll Compliance Practitioner) and/or CPM (Certified Payroll Manager) designation preferred.
• Previous experience in a unionized environment
• Strong computer proficiency, including Microsoft Office, and ability to quickly learn new systems
• Familiarity with iiPay is a plus
• Strong analytical and problem-solving skills, with excellent attention to detail
• Ability to maintain confidentiality and exercise extreme discretion
• Effective verbal and written communication skills

• Highly organized with the ability to manage multiple tasks, set priorities, and meet deadlines
• Desire to grow within your role
• This position is primarily based in the Burnaby office, with travel to the Fraser Valley office required once a week

Reasonable Accommodations Statement

To perform this job successfully, an individual must be able to complete each essential function (job duty/requirement) satisfactorily.  Reasonable accommodations will be made to enable qualified individuals with disabilities or sincerely held beliefs, to perform the essential functions.  Contact HR for additional information.